Week 36: Teams Notifications

Tuesday, March 15, 2022

Happy Tech Tuesday! This week, we go over Teams Notifications!


Microsoft Teams offers different ways to access, receive, and manage notifications. These settings include how, when, and where your notifications appear, custom settings for channels and chat, appearance and sounds, turning off specific messages, and so on.

 

To Manage Your Notifications

  1. To get to the Notifications settings:
    1. Select the Teams more icon next to your status at the top-right of Teams.
    2. Click the Settings Settings button button.
  2. Select Activity buttonNotifications from the side menu.

 

Manage Notification Sounds

To turn off or turn on notification sounds, toggle the Play sound for incoming calls and notifications button.

  

Custom Channel Notifications

  1. To be notified about all your shown channels, select All activity.
  2. To be notified only when you are @mentioned or when you receive replies to your messages in channels, select Mentions & replies.
  3. For the most control over your channel notifications, select Custom.
  4. Select Banner and feed in Custom to receive notifications as both a desktop notification and as an alert in Activity buttonActivity.

Note: In Windows, notification banners will show in the bottom right of your screen.

  

Customize All Other Notifications

Choose the Edit button next to the category to customize how you receive notifications for that category.

Categories include Chat, Meetings and Calls, People, and Other.

 

Only Get Notifications in the App

  1. Select Edit next to Chat.
     
  2. Choose Only show in feed for a specific category. All notifications for that type of activity will then be sent to Activity buttonActivity, which you can find at the top left corner of Teams.

Note: The app will still flash on desktop taskbar when notifications arrive, but no pop-up will show on your desktop.

 

Get Notified in the App and on the Desktop

Choose whether a message preview shows on desktop by turning the toggle on for Show message preview.

 

Turn Off Notifications During Meetings and Calls

  1. Select Edit next to Meetings and Calls.
  2. Turn the toggle on for Mute notifications during meetings and calls.

Note: The dropdown settings under Meeting started notification and Meeting chat notifications aren’t affected by choosing to mute notifications during meetings and calls. You can modify those separately.

  

Turn Off Notifications for Specific Conversations

In a channel conversation:

  1. Go to the top-right corner of the original message and select Teams more icon 
  2. Click Turn off notifications.

As with muting a chat, turning off notifications to a channel conversation will stop updates for that specific conversation.

Note: You’ll still receive notifications of someone directly @mentions you.

 

Change Channel Notifications from the Teams List

In a Teams channel:

  1. Hover on a channel in your teams list and select Teams more icon.
  2. Channel notificationsActivity button.
  3. Choose from All Activity, Off, or Custom – just as you would in settings. When you select Custom, a new window will open that has more options.

Note: By default, channel @mentions are turned off and all new posts will only show in Activity buttonActivity.

 

Manage Notifications from Activity

Go to Activity buttonActivity on the left side of Teams, hover over the notification that you want to change, and then select Teams more icon.

From here, mark a notification as read or unread, turn off notifications for reactions and apps, and on channel notifications you can adjust what kind of activity you get notified about for that specific channel.